The Administrative Research Coordinator performs a wide range of administrative, academic, and research support functions. This position is responsible for research and academic administrative management and record keeping, IRB communication and record keeping, human resources communication, and office operations as well as supporting research and education operations. Other responsibilities may include:

Operations support: Answer phone and manage Division-related correspondence; Manage office mail services and office supplies; Issue Continuing Education credits and certificates; Serve as Course Administrator for the Division on Addiction’s Harvard Medical School Continuing Education programs; Process operational requests (e.g., book travel, coordinate and schedule meetings and events, basic website updates); Maintain general organization of Division current and historic files.

Development support: Provide information, materials and support for ongoing and future grant submissions and fundraising initiatives, including proofreading applications, tracking submissions and performing online research for new opportunities; Coordinate new fundraising research, campaigns and fundraising meetings for the BASIS and Division educational and outreach offerings; Coordinate yearly sponsorship letters for the BASIS educational funding initiatives.

Research support: Provide efficient uniform IRB record keeping support, including maintaining records of communication, submissions, correspondence, as well as tracking certification compliance; Provide technology support, as necessary, general troubleshooting (e.g., printer/software errors), software installation; Purchases and manages the software for new and current staff.

Human resource support and training: Set up work spaces: computer, email and phone, install software, map printers, connect wireless devices, and gather paperwork for new staff members; Work with IT to coordinate new hire’s first day and general administrative onboarding training.

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The Division’s Young Scholars program is open to undergraduate students who currently are studying at a university or a four-year college. The Young Scholar program provides students the opportunity to conduct supervised addiction-related research. Recent Young Scholars are listed below.

[Please note: We are not accepting Young Scholar applications for summer 2020.]